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Communication within a society can often become difficult due to frequent changes of the officer who runs that society. Rather than members having to change who to email, CUSU offers societies a reserved @cusu.cam.ac.uk alias address which can then be forwarded to the current officer’s address.

To do this:

On your society page in the Clubs and Societies Directory, click ‘Update Entry’ and add the CRSIDs of your committee to the administration section. (To add a new society, go onto the ‘Add New’ tab and fill out the details required).

Setting the alias as an outgoing address

The societyname@cusu.cam.ac.uk alias system is not a real email account, just a forwarding address.

However, you can set the email address as an outgoing address in your mail client, so that emails appear to come from that address rather than your real email address.

Select your web client from the list below for instructions on how to set this up.

Hermes Webmail

  1. Login to Hermes Webmail as normal.
  2. Click the ‘Settings’ cog in the top right.
  3. Click on the ‘Identities’ link on the left menu.
  4. Click the plus button at the bottom of the second left menu block
  5. For Display Name, add your name (spelt as you normally do), e.g. “Alex Smith”.
  6. For E-mail, enter the alias (e.g. forename.surname@geog.cam.ac.uk).
  7. Click Set Default if you want this to be the default identity.
  8. You can also add a different signature if you want.
  9. Click ‘Save’ to create the entry.
  10. Now when you click on ‘Compose’ you will get the option – in the ‘From’ section – of the default @cam address role, or your new forename.surname role.

Exchange Online

If you are using Exchange Online, this needs to be specifically enabled by CUSU requesting a change from UIS. Please contact the CUSU Webmaster (webmaster@cusu) if you are on the new Exchange Online system and need to be able to send from @cusu.cam.ac.uk.

Once the SendAs rights have been set up by UIS, in order to SendAs, please do the following:

  • Open your mail program and create a new email
  • Click on the ‘From’ button and select the ‘Other E-mail Address…’ option
  • Make sure that it says ‘Send Using’ your personal mail account
  • Click on the ‘From’ button and find the CUSU email address entry in the GAL (Global Address List)
  • Click ‘OK’ to get back to the email and send it to a test recipient to check it works before doing a large emailing

If using the Outlook Web Interface (OWA):

  • Create a new email
  • If From does not appear select the three dots … and select Show from
  • Right click on user address that’s there and choose ‘Remove’
  • Start to type the CUSU email
  • Select the entry that is suggested from the GAL, not the ‘Use this address’ option
  • Send the email to a test recipient

Alternatively,

  • Choose ‘Search Directory’ and select the address that it shows you
  • Send the email to a test recipient

Old Hermes Webmail

  1. Login to Old Hermes Webmail as normal.
  2. Click on ‘Manage’ in the top row.
  3. Click on the ‘Roles’ button.
  4. Click ‘Add new role’.
  5. Enter societyname (as in societyname@cusu.cam.ac.uk) in the boxes marked ‘Alias’.
  6. Enter the society’s name in ‘From personal name’.
  7. Enter the full alias (e.g. societyname@cusu.cam.ac.uk) in ‘From address’.
  8. If you want mail sent from that address to go into a different sentmail box, enter the name of a mailbox in ‘Fcc’, e.g. ‘societyname’.
  9. You can also add a different signature if you want.
  10. Click on ‘Add/update entry’.
  11. Now when you click on ‘Compose’ you will get the option of the default @cam address role, or your new societyname role.

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Mulberry

  1. In Mulberry, on the menu at the top, click on ‘File’ then ‘Preferences’
  2. Click on ‘Simple’ which is at the side, to give the easy configuration screen
  3. In the ‘E-mail Address’ box enter the address in the form societyname@cusu.cam.ac.uk
  4. All other settings remain as before
  5. Click on ‘OK’
  6. You can now compose messages as normal, appearing to come from the new alias address.

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Eudora

  1. In Eudora, on the menu at the top, click on ‘Tools’ then ‘Options…’
  2. In the ‘category’ area on the left, select ‘Getting Started’ at the top
  3. In the ‘return address’ box enter the address in the form societyname@cusu.cam.ac.uk
  4. All other settings remain as before
  5. Click on ‘OK’
  6. You can now compose messages as normal, appearing to come from the new alias address.

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Pine

This requires the setting up of so-called ‘roles’, as follows:

  1. On a menu screen, type ‘M’ to go to the main menu, ‘S’ for setup, ‘R’ for rules, then ‘R’ for Roles.
  2. In the Roles screen, press ‘A’ to add a new role.
  3. Use up/down to go to the ‘Nickname’ line and press Enter/Return on the keyboard. Enter a short nickname for this role and press Enter/Return.
  4. Scroll down to ‘Set from’ and press Enter/Return to edit this line. Enter the societyname@cusu.cam.ac.uk address and Enter/Return.
  5. Scroll down to ‘Without confirmation’ under the heading ‘Compose Use’ and press Enter/Return.
  6. Press E for Exit Setup and Y to Commit Changes
  7. Repeat this: again press E for Exit Setup and Y to Commit Changes
  8. You can now compose messages as normal, appearing to come from the new alias address.

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Outlook

Instructions available shortly. In summary you need to ensure that the ‘From’ or outgoing address is set to be the societyname@cusu.cam.ac.uk address.

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